Waddell Wallace

2/27/2026
Page 1
JUDGE WADDELL A. WALLACE III
CIRCUIT CIVIL DIVISION CV-A
IVETTE ROLDAN, JUDICIAL ASSISTANT
501 West Adams Street, Room 7207
Hearing Room 743
Phone: (904) 255-1252
EMAIL: ROLDANI@COJ.NET
WEBSITE: HTTP:/WWW.JUD4.ORG/EX-PARTE-PROCEDURES-AND-DATES
PROCEDURES FOR DIVISION CV-A - CIVIL
Most hearings set for 30 minutes or less will be conducted by Zoom
Conference. Some matters 30 minutes or less may be in person and the Order Setting
or Notice of Hearing the matter prevails. The Zoom information is provided when the
hearing is confirmed being set on the Court’s calendar. The parties shall make
arrangements to accommodate any court reporters being used for hearings. Please
request an in person appearance at the time the request for the hearing is made.
SETTING CASES FOR TRIAL AND EX PARTE PROCEDURES
Setting cases for trial will be done through e-mail. The trial set memoranda,
along with available trial dates, are posted on the judges’ webpage at jud4.org/ex-
parte-procedures-and-dates. The parties shall complete all information in the form,
including the desired mediator and trial date, and submit it as an e-mail attachment
to the judge’s judicial assistant along with the Motion to Set Trial. Any disagreements
on mediators or trial dates shall be included in the email along with each party’s
recommendation.
Continuing trials. Cases set for trial are not continued without a new trial date
being selected by the parties and included in the order granting a continuance of a
trial.
For any ex parte matters that need to be heard, counsel should forward the
motion, supporting documentation and proposed order (in Word format) to the
Judicial Assistant via the e-portal. The Court will review and act upon the paper
record if appropriate. If a hearing is required, you will be notified of the need to set
the matter for hearing and dates will be provided. Any items set during posted ex
parte dates will need to be placed on the calendar and a confirmation email will be
provided confirming the matter is set during ex parte.
-- 1 of 8 --
2/27/2026
Page 2
SETTING HEARINGS FOR PENDING MOTIONS:
Before a hearing can be set the motion should be filed and appear on the Clerk’s
docket. Counsel should request hearing dates by email. Email the Judicial Assistant
(nponder@coj.net) including all parties with the name of the motion, the amount of time
needed for the hearing to receive dates/times. The parties will then coordinate amongst
themselves, and if necessary, request more dates/times as needed. Once an agreed
date/time for all parties is selected, email the JA with all parties copied. PLEASE DO NOT
INCLUDE THE JA IN THE COORDINATING EMAILS. Once the hearing is calendared, the JA
will respond to all parties confirming the hearing is set. Counsel should prepare and file the
Notice of Hearing which should contain the docket line number of the motion being
heard.
Information needed by the Judicial Assistant to schedule the hearing:
Case number in subject line of the email and brief case style. Include in the email Plaintiff or
Defendant’s motion to be heard, the docket line #, and the amount of time needed for
hearing to be conducted.
PLEASE NOTE: HEARING DATES PROVIDED ARE NOT HELD AND MAY BE GIVEN TO
OTHERS; HEARING DATES ARE NOT SECURED UNTIL CONFIRMATION IS SENT FROM THIS
OFFICE.
COURTESY COPY:
The Notice of Hearings should include the docket line number of the motions
being heard. Notice of Hearings should be filed with the Clerk of Court and appear
on the docket prior to the hearing date.
If counsel would like the Judge to have courtesy copies for a hearing, motions,
memorandum of law, or case law, and these are 20 pages or over, hard copies

[Excerpt — full procedures at the official source link.]